Optima Site Solutions – Coronavirus Update

Optima Site Solutions – Coronavirus Update

Thursday 5th March 2020

Dear Candidate,

Re: Coronavirus

Due to the recent growth of Coronavirus, we would like to take the opportunity to set out Optima Site Solutions Ltd.’s position on the various issues that may arise.

We would firstly like to reassure you that the number of cases of the virus in the UK remains very low, as does the risk of exposure. However, we appreciate that the situation has been developing quickly so we have included some information below that we hope will answer some questions that you may have.

Taking measures to reduce virus spread

Please follow the following guidelines from the World Health Organisation on infection control:

  • frequently clean hands by using alcohol-based hand rub or soap and water
  • when coughing and sneezing cover mouth and nose with flexed elbow or tissue – throw tissue away immediately and wash your hands.
  • avoid close contact with anyone who has fever and cough.

Keeping us updated on travel plans

We know that some of you will have plans to travel in the near future, including pre-booked holidays. Certain countries have been identified as having been severely affected by the virus and we would ask that you consider, for your own health reasons, whether your travel is necessary. If you do travel, please let Optima know of the countries to be visited so that we can manage your return appropriately. Additionally, please keep yourself up to date on the countries which require self-isolation upon return.


The Government is currently advising people to self-isolate if they have recently returned from certain countries even if they have no symptoms, which means staying at home and not having contact with other people. In the event that this applies to you, you must not attend work during the isolation period. You must contact your Consultant as soon as possible to let them know that you have been required to self-isolate.

If you return from a country which does not require automatic self-isolation, and you have no symptoms, you should attend work as normal. If you do have symptoms on your return including a cough, fever or difficulty breathing, you should self-isolate, call 111, and also follow our normal sickness reporting procedures. You will be treated as being on sickness absence.

Sending employees home

If contractors are concerned that you may have been exposed to the virus even though you are not displaying symptoms, they may take the decision to send you home.

Contracting the virus

If you develop symptoms at any time, you should call 111 and follow their advice. Please inform Optima
immediately if it is confirmed that you have contracted the virus.

We do not wish to cause any worry in sending this letter and we reiterate the very low risk of contracting
the virus in the UK. We are monitoring any developments to the situation and will provide updates
where necessary.

If you have any queries regarding the above information, please do not hesitate to contact me.

If you have any questions about the contents of this letter, please do not hesitate to speak to myself
on [email protected].

Yours sincerely

James Cranston
Operations Manager

Download PDF: Coronavirus Letter to Candiates 05/03/20